REgistration

Initial registration is a simple two-step process. You must

1. Fill out the Application Form below, agreeing to the Terms & Conditions, and

2. Pay the full entry fee or deposit.

The race field is limited according to aircraft capacity constraints and places are allotted to competitors and media on a first come first served basis.

Print this page and retain for your records. Once the full entry fee or deposit has been received, your place will be confirmed in the field conditional on you later completing & returning the standard Antarctic expedition forms provided by the logistics company.

1. There is an individual competition in Half Marathon, full marathon, 50k, 81k (50 miles), and 100k, as well as a team competition of 24-Hour Relay Race. All categories are open for both male and female competitors.

2. The registration fee covers entry to any the racing categories.

3. Individual results of the races will be categorized into male and female divisions.

4. A time limit of 24 hours may be imposed on all categories.

5. Runbuk, Inc. reserves the right to refuse entry to the race if an intending participant is deemed unsuitable for the event.

6. Any athlete who exhibits severe conditions that are deemed detrimental to their health may be withdrawn from the race by officials or stopped temporarily while appropriate treatment and advice is administered.

7. The Race Director's decisions are final.

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Your submission of the registration form accepts the Rules and Regulations as outlined above. You must:

1. Fill in the Application Form, agree to the Terms & Conditions, and submit the form.

2. Make the relevant payment when contacted in order to confirm your place in the Antarctic Ice Ultra.

3. Later complete and return a basic medical information form, personal information form, waiver form, and terms & conditions form provided by our partner logistics company.

Please proceed to the terms and conditions to see full details of the trip.

Payment Options

The preferred payment method is by bank wire transfer. Please contact Oliver Wang at ow@icemarathon.com for the relevant bank details. Kindly note that any bank transfer fees should be covered by the sender. If paying by credit card, a 3% convenience fee will be added.

Medical

All participants should be in excellent health and capable of easily completing the race of their choice. Please consult with your doctor before entering the Antarctic Ice Ultra. It is mandatory to have emergency medical evacuation insurance for Antarctica, which can be obtained for about $100 - registered competitors will be advised on the simplest means of obtaining this insurance.

Cancellations

If you need to cancel your registration for the 2025 Antarctic Ice Ultra, the following cancellation policies will apply:

• Cancellations received before December 1st, 2024, will incur a $300 USD fee.

• Cancellations received between December 1st, 2024, and April 31st, 2025, will incur a $13,000 USD fee.

• Cancellations received after July 1st, 2025, will incur the full entry fee of $19,500 USD (or $18,500 USD per person for team entries).

Please note:

Each participant is responsible for securing their own insurance to cover trip cancellation and interruption. In the event of a withdrawal, we will make every effort to find a replacement competitor to avoid charging fees. This is usually feasible, but cannot be guaranteed. Alternatively, a withdrawing participant may directly transfer their place to another person. However, we do not transfer entries to future years.

Required Documents

There are no passports or travel documents required for Antarctica. However, you must have a valid passport beyond your date of return and the appropriate visa documents, if relevant, for entry to South Africa. The organizers will assist with supplying any supporting documentation necessary for double-entry visas. Participants will also need to meet vaccination requirements of the destination, and provide vaccination records/certificates when needed.

Trip Cancellation / Travel / Medical Insurance

Each participant is responsible for their own insurance to cover trip cancellation and interruption. For example, you may get injured and need to cancel your trip. Furthermore, weather-related delays and other delays can occur in such an extreme environment and the organizers cannot be held responsible for such disruption. It is mandatory to have emergency medical evacuation insurance for Antarctica, which can be obtained for about $100 - registered competitors will be advised on the simplest means of obtaining this insurance.

Registrant Acknowledgment

For the purposes of this document, the registrant/participant is referred to as “I” in the sections that require personal consent and acknowledgment.

Baggage Weight

There are limits to how much baggage each participant can bring. The baggage allowance traveling from Cape Town to Antarctica is 23kg/50lbs.

Use of Image

I understand that during the race or in related activities, I may be photographed, filmed, and/or videotaped. I agree to allow my name, photo, video or film likeness to be used for any legitimate promotional purpose by the event holders, producers, sponsors, organizers and assigns. (In cases where there are Army Special Forces involved, Runbuk Inc will agree to protect identities as requested – it is most likely that all athletes will be wearing face-masks in the event).

Insurance

I certify that I will have adequate insurance to cover unanticipated trip cancellation /interruption, and any injury or damage that may occur on the trip, or which I may suffer while participating, or else I agree to bear the costs of such injury or damage myself.

Voluntary Participation and Assumption of Risk

I acknowledge that I have voluntarily applied to participate in the 2025 Antarctic Ice Ultra and that I have carefully read and understand the description, terms, conditions and recommendations of the expedition. I am participating in this trip with full knowledge of the hazards involved in such an endeavor. I also realize that the dates of the trip may change from those specified on this form.

I also understand that Runbuk, Inc works with a specialist polar logistics company in the organization and promotion of the Antarctic Ice Ultra races and that I must complete their standard polar travel forms.

I understand that Antarctica is the most remote and one of the most inhospitable and undeveloped regions of the planet. Logistics problems are enormous, the weather ferocious and unpredictable. Delays of days or even weeks must be anticipated.

I understand that the risks of traveling and competing in the Antarctic include, without limitation, extreme weather conditions can change rapidly and without warning; that temperatures in November at Novo camp can fall below -40 degrees Celsius (-40 degrees Fahrenheit) , with wind chills even lower; that bad weather and aircraft malfunction could strand the expedition for many days; that prolonged exposure to the Antarctic environment can even cause loss of fingers, toes, and body parts due to frostbite, or loss of life due to hypothermia, dehydration and other means.

Furthermore I understand that participating in physical activities such as running in the Antarctic area may, in a worst-case scenario, place me at risk of death from the frigid conditions. I fully understand that I am in a remote region devoid of many medical supplies and facilities, as well as rapid evacuation capabilities.

In consideration of being permitted to participate in this trip, I fully assume responsibility upon myself for such bodily, mental, and financial injuries caused by, but not limited to various surface transportation, accidents, aircraft malfunctions, hazards of traveling in the Antarctic environment, forces of nature, civil unrest, terrorism, and other perils. I freely assume these and all other risks inherent in this Antarctic expedition, in exchange for the thrill and adventure of traveling to Antarctica.

I hereby assume all risks, including those mentioned above, as a result of my participation.

Release from Liability

In consideration of the services of Runbuk Inc, agents, owners, race director, officers, volunteers, participants, employees, sponsors, medical personnel and all other persons, or entities acting in any capacity on their behalf: I hereby agree to release, indemnify, and discharge them, on behalf of myself, my children, my parents, my heirs, assigns, personal representatives and estate as follows:

I release Runbuk, Inc. (433 Airport Blvd. Suite 415, Burlingame, CA 94010, USA)) and all of its agents and representatives or other entities acting on their behalf from any and all liability, actions, causes of actions, suits, debts, and demands that I may have for bodily injury, death, or property damage, loss of income, delays and claims of every sort and nature whatsoever which may arise out of or in connection with my participation in the 2025 Antarctic Ice Ultra.

Responsibility

Runbuk, Inc. reserves the right to cancel the Antarctic Ice Ultra if it does not reach a minimum level of participants to make it economically feasible to operate. 2025 competitors will be informed by May 1st 2025. The refund of all monies received will be the limit of our liability. We will not be liable for other costs incurred by you in preparing for the trip. In the event of a late cancellation of the race due to unforeseen circumstances, Runbuk Inc agrees to provide the same trip at the next possible opportunity at no additional cost to the competitor.

Governing Law and Jurisdiction

The validity, construction and performance of this Agreement shall be governed in accordance with the laws of the United States of America. The parties hereby irrevocably submit to the exclusive jurisdiction of the courts of California, United States of America as regards any claim, dispute, or matter arising out of, or in connection with this Agreement.

Signature

I have carefully read and understand the description, terms, conditions and recommendations of the Antarctic Ice Ultra and I am participating with a thorough knowledge of the hazards involved. I freely and voluntarily agree to the terms and conditions of the 2025 Antarctic Ice Ultra by signing this contract.